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Temporary staffing suppliers may be used by campus units to fill short-term administrative, professional, technical, and light industrial projects expected to last less than 6 months.

Please note that short-term staffing firm workers performing cash handling tasks are covered by UC Business and Finance Bulletin 49-Policy for Cash and Cash Equivalents Received and for that reason needed to go through a background check through the momentary staffing company. All approved agencies in agreement with UC Santa Cruz will ensure their personnel designated to crucial positions have actually passed a background check before placement begins.

II. Related Policies, Contract Articles and References

Temporary Staffing Process Summary - Procurement Services
III. Authority

The Unit Head must speak with individuals within their department who have financing authority and/or authority to approve HR actions before starting a short-term staffing demand. Funding approval is based upon divisional delegations of authority.

The Talent Acquisition Office within Staff Human Resources is responsible for monitoring the campuses adherence to length of task requirements for momentary staffing agency workers. Temp staffing project extensions require approval of the Talent Acquisition Director.

IV. Criteria

Units are highly encouraged to fill uninhabited positions through a Competitive Recruitment; however, temporary staffing services might be utilized if the task has a definite end date that does not surpass 6 months in duration.

V. Process Overview

Develop/update the task description, identifying important/critical task functions and responsibilities, and figuring out the certifications needed for successful performance. Ensure needed background checks, DMV record evaluation, and other relevant unique conditions of work are referenced.
Determine the suitable approach for filling the job. See the Filling a Vacancy guide for a complete list of options. Your Talent Acquisition Consultant can assist with this decision.
Secure financing approval per divisional procedure.
Speak With Procurement Services to determine the best short-lived staffing supplier and continue with the process at the Procurement Services website to get momentary staffing services under - How to a Demand for a Short-lived Worker.

Source candidates, conduct interviews and recommendation checks and guarantee all required background checks are finished prior to the begin date of the assignment.

Division/Unit/Department:

Review and authorize hours worked using Enterprise Time Capture System (ETC). Access is granted to school users when the task starts.
Monitor conclusion of the short-lived staffing project to ensure adherence to school usage limitations. Ask for an extension of project must be emailed a minimum of 4 weeks beforehand, to the Talent Acquisition Director, along with a reason for the request.

Temporary Staffing Vendor:

Generate incomes and invoices based upon hours authorized by UC Santa Cruz.
Provide regular monthly 'length of assignment' report to Staff Human Resources. Report must be delivered by means of e-mail no later on than the 10th day of the following month.